How to perform simple calculations in WPS tables

Data processing is inseparable from calculations. Whether it’s daily office work, studying statistics, or financial management, the numbers in spreadsheets need to be processed quickly. Many novices believe that spreadsheet calculations must rely on complex formulas, but this is not entirely true. WPS办公 Spreadsheets has built-in a variety of simple and easy-to-learn calculation methods, making it easy to get started even without a basic understanding of formulas.

This article will systematically explain three simple and efficient calculation methods :

1. Mathematical operators – quickly calculate a single result.
2. Paste Special – Batch adjust existing data.
3. Function formulas – flexibly handle cross-table and cross-workbook data.

After reading this tutorial, you will find that after mastering these methods, you can easily deal with large amounts of data.

Method 1: Use mathematical operators for instant calculations

H3: Operation steps

1. Type an equal sign (=) in the destination cell .
2. Enter the numbers and operators to be calculated after the equal sign, for example:
   • addition:=10+5
   • Subtraction:=20-7
   • multiplication:=6*8
   • division:=50/10
3. Press Enter and the result will appear in the cell immediately.

H3: Example Scenario

• Simple budget : For example, the business trip expenses are 500 yuan and the food expenses are 200 yuan. If you want to know the total expenditure, just enter it =500+200and the answer will be given immediately.
• Average score calculation : If you want to calculate (90+80+70)/3the result, enter it in the cell =(90+80+70)/3and you will get the average score of 80.

Mathematical operators have many usage scenarios. It is almost like moving a calculator into a WPS官网 spreadsheet. It is simple, direct and fast.

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Method 2: Batch calculation with paste special

When you need to adjust a large amount of data, entering formulas one by one is inefficient. This is when the Paste Special function comes in handy.

H3: Operation steps

1. Enter a number in any cell, such as 1.1 (for a 10% increase).
2. Copy this cell ( Ctrl + C ).
3. Select the column of data that needs to be adjusted in batches, such as product prices.
4. Right-click and select Paste Special .
5. In the dialog box, select Multiply and click OK .
6. All selected data will be adjusted proportionally immediately.

H3: Example Scenario

• Price Adjustment : If a column of product prices needs to be uniformly increased by 10%, simply prepare a helper cell with the value 1.1 , and then use the multiplication function in Paste Special to update all prices immediately.
• Discount calculation : Want to apply a 20% discount to a certain product list? Simply copy 0.8 , Paste Special → Multiply, and all prices will automatically be discounted.
• Data correction : When a column of data is entered incorrectly and a certain value needs to be added or subtracted, such as adding 5 or subtracting 3, it can be done directly through selective paste without having to modify them one by one.

This method is particularly efficient for large-scale data and can save a lot of time.

Method 3: Use function formulas to achieve flexible calculations

Functions are one of the most powerful calculation methods in WPS Spreadsheets. They can not only process data in a single table, but also perform complex cross-table and cross-workbook calculations.

H3: Examples of commonly used functions

• SUM : Sum. =SUM(A1:A10)Quickly get the total of A1 to A10.
• AVERAGE : Average. =AVERAGE(B1:B5)Returns the average score from B1 to B5.
• MAX / MIN : Maximum and minimum values. Suitable for counting the highest score, lowest score, or maximum sales volume.
• ROUND : Round to ensure that the data is more neat.

H3: Operation steps

1. Click Formula → Insert Function on the menu bar .
2. In the Function list, select the desired function, such as SUM .
3. In the pop-up window, enter or drag to select the data area.
4. Click OK and the results will be automatically displayed.

H3: Example Scenario

• Grade statistics : Quickly calculate the total score and average score of the class in one transcript.
• Sales summary : Count the total sales of each month and extract the highest sales for analysis.
• Financial statements : Calculate the totals of multiple expense categories to ensure clear accounting.

The biggest advantage of functions is their dynamism – once the source data is updated, the results are automatically refreshed.

Cross-sheet and cross-workbook calculations

In business or study, you often encounter situations where data scattered across different tables needs to be integrated. WPS provides a data merge (Consolidate) function that allows you to easily complete cross-table operations.

H3: Operation steps

1. Open Data → Merge .
2. In the pop-up window, add the data area to be merged.
3. Select the calculation method, such as sum, average, maximum , etc.
4. Click OK and the system will automatically generate a summary result.

H3: Example Scenario

• Monthly sales report summary : Sales for January, February, and March are in different tables. Just use the merge calculation function to get the quarterly sales total in seconds.
• Cross-departmental data integration : Different departments calculate expenses in their own worksheets, which can be quickly integrated into a company summary table to facilitate financial analysis.

This cross-table functionality greatly facilitates daily office work, especially when it involves multiple teams or periodic reports.

Summarize

Through this tutorial, we learned three methods to perform simple calculations in WPS tables:

1. Mathematical operators – suitable for quick, on-the-fly calculations on a small scale.
2. Paste Selective – Efficiently complete unified adjustments of large batches of data.
3. Function formula – flexible and dynamic, suitable for complex and cross-table calculation needs.

In addition, WPS also provides a merge calculation function to help users integrate data across tables and workbooks.

For beginners, mastering these methods will allow you to easily handle most data processing needs in your daily work. As you become more proficient in spreadsheets, you can also explore more advanced functions and formulas, making spreadsheets a true efficiency tool.